Position Summary:
We are seeking a highly organized and detail-oriented Spanish Bilingual Administrative Support Assistant to join our team. This position performs routine administrative, clerical, and technical work under general supervision. The role supports a variety of general administrative functions and serves as a key resource for internal staff and external contacts.

Key Responsibilities:

• Provide administrative support to internal departmental staff.

• Respond to inquiries and resolve administrative issues in a timely manner.

• Prepare written correspondence, including memos, forms, and emails, in both English and Spanish.

• Create, maintain, and organize databases and utilize various computer applications.

• Operate and maintain office equipment such as fax machines, copiers, and phone systems.

• Set up and manage both paper and electronic filing systems, ensuring accurate recordkeeping.

• Coordinate mail systems and information flow internally and externally.

• Schedule, confirm, and maintain meetings, events, and calendars.

• Compose, type, and distribute meeting notes, agendas, and general information.

Minimum Qualifications:

• Education: High School Diploma or equivalent.

  Education background (Teaching)

• Experience: Minimum of two years of administrative experience.

• Equivalent combinations of education and experience will be considered.

Preferred Qualifications:

• Bilingual proficiency in Spanish and English (oral and written).

Knowledge, Skills, and Abilities:

• Knowledge of administrative and clerical procedures and systems.

• Proficiency in Microsoft Office Suite and other computer applications.

• Strong customer service, organization, and time management skills.

• Ability to adapt to changing work environments and responsibilities.

• Strong decision-making and problem-solving abilities.

• Ability to manage work efficiently under pressure and maintain professionalism.

Computer Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Intermediate to advanced data entry and database management.

Physical Demands:

• Ability to remain stationary for extended periods.

• Frequent movement within the office.

• Regular use of computers and other office equipment.

• Occasionally carry/move equipment up to 20 lbs.

Work Environment:

• Office setting with moderate noise levels.

Additional Information:
This role may occasionally require assisting in emergency or disaster situations.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.